redacted pdf – Nucleus Help https://nucleus-help.bmt.bafta.org Help Articles and FAQs for the BAFTA Nucleus Awards and Grants Management System Fri, 28 Feb 2025 14:52:15 +0000 en-GB hourly 1 https://wordpress.org/?v=6.9.1 https://nucleus-help.bmt.bafta.org/wp-content/uploads/2021/07/bafta-mask_favicon_website21-1.png redacted pdf – Nucleus Help https://nucleus-help.bmt.bafta.org 32 32 Redacted Entry PDFs and Publishing PDFs on the Viewing Interface https://nucleus-help.bmt.bafta.org/help-articles/redacted-entry-pdfs-and-publishing-pdfs-on-the-viewing-interface/ Thu, 01 Sep 2022 08:57:50 +0000 https://nucleus-help.bmt.bafta.org/?post_type=lsvr_kba&p=789 Nucleus provides functionality that will generate a Redacted entry PDF, which is a version of the submission and approval PDF files but with sensitive information excluded. There are a variety of reasons that Admin Users might want to exclude some information from PDFs. However, this functionality does allow for the PDFs to be distributed to groups who do not need access to all of the data submitted by the Entrant. For example, you can choose to omit personal details or certain fields that might not be relevant for Judges who like to review paper submissions. This feature is available to all instances in the standard functionality.

Once the Redacted PDFs have been generated it is possible to host these in the Viewing Interface so that Judges can have access to them. This functionality is only available at request. Please create a support ticket and request to display entry PDFs on the Viewing Interface.

How to Generate and Download Redacted PDFs

Entry PDFs are generated during the submission and approval processes. To generate a Redacted submission or approval PDF, the Redacted functionality must be activated before entries are submitted or approved. To generate Redacted PDFs for entries which have already been submitted/approved the entries will need to be unsubmitted/unapproved then resubmitted/reapproved.

  1. Log into the Admin Interface
  2. Go to Awards>Overview>Form Setup/Question List
  3. Select the relevant award
  4. Identify a question that contains data that needs to be redacted from the PDF and click Settings
  5. Scroll to the Options section
  6. Set Hide answer on Redacted PDFs?: to Yes
  7. Click Save and Close
  8. Repeat steps 3 – 6 to redact multiple data sets

Note – only one question needs to be set to Redacted for the Redacted PDF to generate

How to Access the PDF files

  1. Log into the Admin Interface
  2. Go to Awards>View Entries
  3. Select the relevant award
  4. Locate an entry that has been Submitted or Approved since the redaction was set up and hover over the entry Actions Menu
  5. Click on either the Redacted PDF, Redacted Submission PDF or Redacted Approval PDF to view the Redacted PDF file
  6. Save the PDF file if required

Note – entrants do not have access to the Redacted PDF files

How to Display the Redacted PDFs on the Viewing Interface

Once the Redacted PDFs have been generated admin users can choose to include them as part of the information provided to Judges. This is set on a per category basis. The PDF files will appear for all entries in the category in the last position of the data set presented to Judges.

  1. Log into the Admin Interface
  2. Go to Awards>Overview>Categories
  3. Click Edit on the category where you wish to show the Redacted PDF
  4. Scroll to the Viewing Portal section
  5. Set Show entry form PDF to Yes
  6. Click Save and Close
  7. Repeat steps 3 – 6 for all categories where you wish to display the PDF files
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