Entry Status Definitions

Unsubmitted

• Description: Automatically applied to an Entry when it is created. This Status indicates that the Entrant is working on the Entry and can update the answers on the Entry form.
• Functionality:
  • Entrants can edit the Entry.
  • If Admins need the Entrant to update data, they must unsubmit the Entry using the unsubmit process, allowing Entrants to edit the Entry again.
  • Unsubmitted Entries will not be included on invoices.
• Applied:
  • Automatically when the Entry is created
  • When an Admins run the unsubmission process from the Entry form or Entry List

Submitted

• Description: Applied when an Entrant submits their Entry, indicating it is complete and ready for Admin review.
• Functionality:
  • Runs a number of checks and auto-assigns categories if Entry criteria are met.
  • Sends a confirmation email to the Entrant.
  • Entrants can no longer edit the Entry.
  • Entry is added to the invoice total for the Entrant.
  • Admins can review, work on, and manage the Entry.
• Applied:
  • When the Entrant submits an Entry on the Entry form
  • When Admins run the submission process from the Entry form or Entry list

Approved

• Description: Manually applied by Admin Users once the Entry has passed all required checks.
• Functionality:
  • Can trigger an email notification to the Entrant if required.
  • Entry appears on the Viewing Interface for relevant Categories.
  • If Voting or Scoring is set up, the Entry will automatically appear in the UI.
  • Only approved Entries will appear on the Viewing Interface.
  • Indicates to Admins that the Entry has passed all checks and no longer needs to be reviewed.
• Applied:
  • When Admins run the approval process from the Entry form or Entry list

Unsuccessful

• Description: Manually applied by Admin Users to mark the Entry as removed from contention at any stage during the Awards process.
• Functionality:
  • Used when an Entry does not pass eligibility criteria or is unsuccessful after a Voting round.
  • Allows Admins to clearly see which Entries are still in contention for an Award.
• Applied:
  • When Admins run the process from the Entry form or Entry List

Entry Status Transitions

There are rules which define the Statuses to which an Entry can be transitioned, and not all Statuses are available at all times. Here are the transitions for each Status:

• Unsubmitted > Submitted
• Submitted > Unsubmitted
• Submitted > Approved
• Submitted > Unsuccessful
• Approved > Submitted
• Approved > Unsuccessful
• Unsuccessful > Submitted