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Batch Update an Answer For Multiple Entries in One Action

There is an option which enables Admin users to change an answer to a question in multiple Entries via the Entry Checking Table. An example use case of this might be if you have created an internal question to give the Entry a status and want to change this for multiple Entries in one action.

Please do consider that changing this function overwrites the answers to questions. For example, if you update a multi-select then ALL the answers that were previously provided will be deleted and replaced with the answers specified by the Admin User.

In addition, if you use dependent questions in the Entry Form, changing the answers to questions will also action any dependencies that have been set.

How to Enable the Update Answers Function

  1. Log into the Administration Portal
  2. Go to Actions>Misc
  3. Select Configuration Values listed under the System Administration heading
  4. Search for Enable entry update field mass action in the Name column
  5. Click on Edit
  6. Change the Value to Yes
  7. Click Save & Close

Note: TheMass Actions for Entriesfeature in Nucleus must also be turned On before proceeding.Please return follow the instructions to turn on Mass Actions for Entries as this is required before you can Bulk Update Answers.

How to Update an Answer for Multiple Entries

  1. Go to Actions > Entries, the Entry list appears
  2. On the top left of the Entry list table there is an Action menu, select Update Answers
  3. Checkboxes will appear to the left of all Entries. Either select:
  • All located under the menu and a X will appear in the checkboxes that appear to the left of the Entries;
  • Select individual Entries to bulk update by clicking on the checkboxes to the left of the required Entries;
  1. When you have selected all the required categories click on the OK button in the top left of the table
  2. This will trigger a lightbox to open, warning “This function will change the answers to the selected question for the following entries”
  3. A List of entries names and entry ID’s that have been selected will appear
  4. Select from the question list provided the type of change you want to action
  5. Depending on the question that you choose, the input field type you are presented with will change. Update the field as required
  6. At Are you sure you want to continue? type I AM SURE to confirm
  7. Click on the Continue button to update the answer in the Entries that were selected