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Customising your Entry List Table Filters

You can customise your Entry List to display as much, or as little, information as you require to give you the best possible at-a-glance snapshot of your current entries.

The Entry List has a number of different filtering and display options to enable you to drill down to any specific Entry, or group of Entries, you need to see.

Show Deleted Entries: You can select whether your Entry List includes any Deleted entries, alongside the currently live entries

Submitted From / To: You can select to only display Entries Submitted between a particular date range

Approved From / To: You can select to only display Entries Approved between a particular date range

Sort By: You can order the entries in Ascending or Descending order according to the answers any selection by i) Answering positively to the setting Include on Entry List for Admin ii) And then answering Yes to the subsequent Sortable field on any Question’s settings page

Status change error: Shows Entries that have process errors are automatically put into a state of limbo until corrected by an Admin user. This means the entry will be locked and will not be able to move forward for approval until resolved.

Show: The list defaults to displaying 50 entries but this can be changed to fewer or greater (up to 2000 entries) using the Show column on the far right.

Payment Status: Allows to filter Entries by their Payment Status, such as Paid Online, Paid Offline, Unpaid or Uninvoiced.

The Entry List is populated with the most recently Submitted entries the top. The submission date will be listed below the entry ID. If an entry is resubmitted for any reason the date will change to the most recent submission date.

Default columns

The following columns are present by default on the entry list: Entry Title, Status, Admin owner, Category.

Entry Title

You can search for an individual Entry by typing its Entry Title here.

Status

Entries can occupy four different statuses as follows:

  • Unsubmitted. An entry will be in this state if it has been created by the entrant and not yet submitted i.e. they have begun filling in the form but it is not finished; or if it has been unsubmitted by admin users. In this state entrants can edit their entries.
  • Submitted. Once an entrant has completed their form, they will submit it which locks the entry so that it can no longer be amended by the entrant. Submission also triggers an (editable) email to the entrant containing a PDF version of the entry form. Admin controls are only available in the submitted status so it is at this stage the entry is checked.
  • Approved. Entries that have been checked by admin users can be moved into the approved state. Entrants are sent an additional confirmation email (unless this template is disabled, see section on Approval Email).
  • Unsuccessful. Entries that have been reviewed by Admins and are not being progressed to a second round for contention.

You can filter your Entry List to only show those from one of the three statuses. Or keep on the default ‘Any‘ to show entries from all of the above statuses.

Admin Owner

Each entry is assigned to the admin user who first checks the entry. Entries that are assigned to admin users will appear in their section on the Dashboard. They can also be filtered on the entry list by using the Admin Owner filter.

Category

Shows the admin user quickly which category the entry has been placed into. This can be filtered to only see one category at a time.

Adding or Changing Columns on the Entry List

You can follow this guide to customise your Entry List Table.