Skip to content Skip to main navigation Skip to footer

Populate Fields on the Entry Form with Registration Data

When an entrant registers for a Nucleus account they provide data which is used to create their user and organisation. This will include key metadata about who they are, their company and their billing details. The registration form can be customised so it might be that not all instances required all entrants to complete all the sections. This will have been agreed with you during the instance set-up.

Once the data has been collected then it is used by different functions in Nucleus such as invoicing and in reports. There are situations where the data is required on the entry form, for example, if there was a requirement to display any of the answers on the Viewing Interface.

How to pre-populate a question with a default answer

Instead of asking the entrant to provide the same answers it is possible to to prepopulate the question answer with an answer that has been provided on the entry form. When the form loads entrants can either edit or skip the answers to the questions. A special value can be used as a default answer.

  1. Log into the Admin Interface
  2. Go to Actions>Question List
  3. Once on the Question List page you have two options:
    1. To edit an existing question from the table, locate the question and click Edit
    2. To create a new question click Add
  4. Set up the rest of the question setting as normal
  5. Locate the Default field in the Question Parameters section
  6. Decide on the default answer you wish to provide and type it into the field. For example to enter the entrants first name the answer would be @@owner_firstName@@
  7. Click Save to update the question

Note – the value will only be applied to newly generated forms. Existing forms will not be updated.

What are special values?

Nucleus utilises special values which are used in certain areas to personalise the system. The primary area is email templates allowing an email to be personalised with the name of the recipient. Special Values can also be used as a default answer to some question types. There is no limit to how many special values can be included in a default answer

  • @@owner_firstName@@ – maps to the entrant first name
  • @@owner_lastName@@ – maps to the entrant last name
  • @@owner_email@@ – maps to the entrant email
  • @@owner_alternateEmail@@ – maps to the entrant alternate email
  • @@owner_phone@@ – maps to the entrant primary phone number
  • @@owner_jobTitle@@ – maps to the entrant job title
  • @@owner_social@@ – maps to the entrant social media handle
  • @@organisation_name@@ – maps to the company name
  • @@organisation_type@@ – maps to the company type
  • @@organisation_postcode@@ – maps to the company postcode
  • @@organisation_address1@@ – maps to the company address 1
  • @@organisation_address2@@ – maps to the company address 2
  • @@organisation_townCity@@ – maps to the company town
  • @@organisation_country@@ – maps to the company country
  • @@entry_id@@ – displays the entry ID

Note – Only the following question types support default answers and special values:

  • Textbox
  • Textarea
  • Email address
  • Integer
  • Phone number