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Specify a Maximum Number of Entries Per Entrant Per Award

Admin users can control the maximum number of entries that an entrant can create for a given award. There are many reasons that you might want to set a maximum limit for the number of entries, especially if your award or project is free to enter or has regulations where only X number of entries can be created. Nucleus gives admin users full control over this on the Awards Setting Page.

The number of entries set applies to the organisation as a whole due to Nucleus user management options. The total number of entries that can be submitted by organisation is therefore the same regardless if there are 1 or 100 users within the organisation. Once the limit for the award is reached no more entries can be created by any entrant user within the organisation that reached the limit, until the number of entries is reduced to the maximum set.

How to Set a Max Number of Entries for An Award

  1. Log into the Admin Portal
  2. Go to Actions>Awards
  3. On the Awards/Projects table locate the relevant award and click Edit
  4. You will be taken to the Award Settings Page
  5. In the Options section in the right column look for Max entries per organisation
  6. The default setting for this is 0 meaning that there is no maximum set and entrants can create as many entries as they require
  7. To set a maximum number of entries the entrant can create enter the number into the field
  8. Click Save and this will be applied to all future entries
  9. When an organisation reaches the maximum number set they will see a custom CMS message displayed on the Create Entry Page
  10. To amend this CMS copy go to Actions>Misc in the Admin Portal
  11. Click on CMS under the System Administration setting
  12. Search for max entries per organisation in the Lebel column and click Edit
  13. Update the copy as required and click Save
    • Note this copy is Not award specific and will be displayed in all instanced when the feature is turned on

Note – if the entry process is currently open any entrants who have created fewer than the maximum number of entries set will not be affected until they hit the maximum. Entrants who have created more than the maximum will be restricted from creating additional entries until their total decreases below the maximum set. Organisations who breached the maximum limit before the feature is turned on will not be affected – they will be prevented form creating new entries only, however, any entries previously created can still be submitted etc.