Updating Submission and Approval PDFs
The Update Submission and Approval PDFs tool is used to regenerate the entry PDFs with the most up-to-date information from the entry forms. This is useful when data has changed and should be reflected in the official documents.
When to Use This Tool
Use this tool if:
- You have edited the entry form after submission or approval.
- You want to ensure all downloadable PDFs reflect the current answers.
What the Tool Does
Running this tool will:
- Regenerate the submission and/or approval PDFs for the selected entries.
- Apply to entries that are Submitted, Approved, or Both.
Note: No new emails are sent when this tool is used. The updated PDFs are made available in the system for download.
Important Considerations
- The previous versions of the PDFs will no longer be accessible after the tool is run.
- There is a mandatory confirmation step before proceeding.
Accessing the Tool
- Go to Control Centre > Tools.
- Select Update Submission and Approval PDFs.
- Choose the relevant Award and Status.
- Tick the confirmation box: “I AM SURE”.
- Click Proceed to update the PDFs.